What is RDA?
What is the difference between RDA Toolkit and RDA?
What does RDA Toolkit include?
Who develops and owns RDA?
Who developed RDA Toolkit?
How often will the RDA Toolkit be updated?
What is the copyright policy for RDA Toolkit?
How do I subscribe to RDA Toolkit?
What are the different ways to subscribe?
Who do I buy RDA Toolkit from?
Special information for subscribers in Asia.
Special information for subscribers in Spain and Latin America.
How much will a RDA Toolkit subscription cost?
What is the pricing outside the U.S.?
Do you offer special pricing for institutions, consortia, or LIS?
Subscribed online and need an email subscription receipt?
What was the Double User offer and when did it end?
What are RDA Toolkit's system requirements?
What if RDA Toolkit is running slowly?
What subscriber authentication methods will RDA Toolkit support?
What is the difference between a registered user and a concurrent user?
How does the site calculate the number of concurrent users and can we change the number?
How do I log into the toolkit as opposed to logging into my User Profile?
How can I log in to a different RDA Toolkit account if my institution’s subscription account already automatically grants me access by IP address?
What if a Solo-User subscriber has trouble logging back in?
Is RDA included in any third-party software (e.g. Cataloger's Desktop)?
RDA Toolkit and Cataloger’s Desktop—will there be a bundled price?
How do I log into the RDA Toolkit via Cataloger’s Desktop
Does OCLC Connexion interact with RDA Toolkit?
What is RDA Sandbox?
What is meant by "This full-text print version of RDA offers a snapshot that serves as an offline access point [to RDA]"?
Will RDA Print be updated?
Why do some of the chapters say "To be developed after the initial release of RDA"?
Does RDA Print have an index?
Is the RDA Print index included in RDA toolkit?
Does RDA Print come with a binder?
Where can I order RDA Print?
RDA: Resource Description and Access is the new cataloging standard intended to succeed Anglo-American Cataloging Rules, 2nd edition (AACR2) as the preferred standard for library cataloging. RDA goes beyond earlier cataloging codes in that it provides guidelines on cataloging digital resources and places a stronger emphasis on helping users find, identify, select, and obtain the information they want. RDA also supports the clustering of bibliographic records in order to show relationships between works and their creators. This important new feature makes users more aware of a work's different editions, translations, or physical formats. For more information on RDA see the JSC website http://www.rda-jsc.org/rda.html.
RDA Toolkit is an integrated, browser-based, online product that allows users to interact with a collection of cataloging-related documents and resources, including RDA: Resource Description and Access.
The content of RDA is developed in a collaborative process led by the Joint Steering Committee (JSC). The project is overseen by the Committee of Principals representing American Library Association, Canadian Library Association, CILIP: Chartered Institute of Library and Information Professionals, Deutsche Nationalbibliothek, Library of Congress, Library and Archives Canada, British Library, and National Library of Australia.
RDA Toolkit is published by the RDA Co-Publishers—American Library Association, Canadian Library Association, and Facet Publishing, the publishing arm of CILIP: Chartered Institute of Library and Information Professionals. ALA Publishing is responsible for the day-to-day management and development of RDA Toolkit.
RDA content is under the control of the Joint Steering Committee, and details on the content update process can be found on their website at http://rda-jsc.org/content/rda_faq#2. Changes to the functionality of RDA Toolkit will happen at fairly regular intervals. In recent years there have been updates on RDA Toolkit in February, April, August, and October.
Does the RDA Toolkit Copyright Policy authorize the use of RDA Toolkit logos, screen images, and sample instructions for educational purposes (i.e., training and classroom/online teaching)?
Language has been added to the RDA Toolkit Copyright Statement to authorize such use.
You are free to copy, distribute, and otherwise share screen images of RDA Toolkit for educational purposes, including training, classroom or online teaching, presentations, review, evaluation, internal library use, and handouts for related activities. You may not use RDA Toolkit screen images for commercial gain, and may not alter, transform, or build upon them without written permission from the Co-Publishers.
Each use of an image from RDA Toolkit should be attributed as follows: "Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)".
Subscribing online is the quickest way. This will allow you to click through the license agreement, place your order, and pay for it by credit card, wire transfer, purchase order, or PayPal. If for any reason you cannot place an order online, we will work with you to process your order manually.
Learn more about the difference between Institutional and Solo-User Subscriptions.
The Co-Publishers (Facet Publishing [for CILIP UK] and CLA) have assigned ALA Publishing to process and manage all online subscriptions to the RDA Toolkit, from anywhere in the world. This offers customers one point of contact for: purchasing subscriptions; customer service; technical and administrative support; processing payments; renewal reminders and processing of renewals. ALA will process payments in the major currencies and will ensure access to the electronic product.
If you are in Thailand, Hong Kong, Singapore, Taiwan, China, Korea, Malaysia, Vietnam, Philippines, Japan, India, or Indonesia, please subscribe through the iGroup agency.
Email your inquiry to email@example.com
For more information about iGroup, please visit their website.
IIf you are in Argentina, Bolivia, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Equatorial Guinea, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Spain, Uruguay, and Venezuela, please subscribe through Infolink Colombia.
Direct your inquiry to InfoLink Colombia.
For more information about Infolink Colombia, please visit their website.
Please visit the Pricing page for details.
Despite the constraints created by differences in currency and tax systems, the Co-Publishers have committed, as much as is possible, to maintaining price parity throughout the world. Please visit the Pricing page for details. The list prices found on RDA Toolkit for currencies other than US dollars are based on the exchange rate with the US dollar at the time that the prices are set in order to avoid currency fluctuations in the advertised price. We periodically update the list prices in other currencies to realign them with the current exchange rates with the US dollar price.
Please visit the Pricing page for details.
To print a receipt, subscribers should open the order confirmation e-mail and “Click Here” in the Purchase Support section.
The Double User offer was available to both new subcribers and those who were renewing their subcriptions. With the purchase of an institutional subscription a subscriber would receive twice the number of concurrent users than requested in the subscription at no additional cost. The offer ended on August 31, 2012.
RDA Toolkit is a browser-based product that does not require specific software to be installed on users' computers. For the best performance we recommend using one of the supported Internet browser versions listed below:
Unsupported browser versions may suffer from slow load times and may not display all RDA Toolkit content properly. Please consult your specific Internet browser's publisher for their system requirements.
If Internet Explorer (IE, particularly IE8) shuts down, for example when using MARC Bibliographic Mapping Page, it is likely an add-on or plug-in you are running that is causing the conflict. Check “Add-ons” from Tools -> Manage Add-ons to see what you are running. Try running IE with Add-ons by selecting Start -> Run and enter "iexplore.exe -extoff". Running in that mode, you should be able to see if you have issues. You can often increase speed by removing add-ons from browsers.
Several issues can have a negative impact on speed. Most typically slowness issues result from an unsupported web browser (see recommended browsers above), or the user’s institution has implemented a web-filtering program called Bluecoat. The Bluecoat system has a bug that causes this kind of slowness. To help us troubleshoot this issue, you can contact us at the RDA Toolkit Support Center, tell us what browser type (Internet Explorer, Firefox, etc.) you are using and what browser version number (IE7, IE8, Firefox 3.6.3, etc.). For many users, upgrading to a newer browser version has quickly solved this issue.
Currently whe a user clicks through to an instruction, the toolkit will load the entire chapter that contains the selected instruction. This is a fundamental element of the site and was requested by users during development, many of whom feel that loading the entire chapter is one of the benefits of the RDA Toolkit. We are considering ways to load a smaller file without losing some of the current navigation benefits, but this is for a future upgrade.
RDA Toolkit supports three subscriber authentication methods.
Login & Password—This type of account has an account ID and password for authentication. This is the typical method for Solo-User accounts but can be used for Institutional accounts as well. Institutional accounts that use the account ID & password method will use one institutional account ID & password for subscription access for the entire institution in conjunction with a separate unique individual profile name & password for each user profile within that institution. Using this method, each user would have to log in twice. For Solo-User accounts users are automatically logged into their profiles when they are authenticated into RDA Toolkit.
To avoid double logins for their users, most Institutional accounts prefer to use either IP range or referring URL authentication methods.
IP Range—This type of account avoids the institutional login and password by supplying us with a list of IP ranges that are approved to grant access to the account. Once established, any user who accesses RDA Toolkit from an approved IP address is allowed access and counts against the institution's purchased number of concurrent users. Once users have access they can log in to their profile by using their individual profile name & password.
Referring URL—This type of account avoids the Institutional login by placing a link to RDA Toolkit behind some type of internal authentication system, like a knowledge management system or some other type of system that authenticates approved users. The institution shares the URL where it has placed the link to RDA Toolkit. Once established, any user who accesses RDA Toolkit from an approved link is allowed access and counts against the institution’s purchased number of concurrent users. Once they have access, users can log in to their profiles by using their individual profile name & password.
RDA Toolkit allows an unlimited number of registered users. A registered user is anyone who creates a profile. Profiles can be created by anyone who at one time or another has access to the site. Profiles are used to keep track of the ownership of personalization functions (saved searches, bookmarks, workflows, etc.) Profile logins are not related in any way to the granting access to the site. You must have access to the site via one of the authentication methods described above before you can log in to a profile.
The number of concurrent users is based on the number of computers from a given institution authenticated into the site at the same time and is not directly related to who is logged into a profile. A common misconception is that the number of users is directly tied to the number of people logged into their profiles; this is not the case. Once a person enters RDA Toolkit, the person counts as one of the concurrent users, whether the person is logged into a profile or not.
You can add to the number of concurrent users during your subscription period, but you may not subtract users. If you increase the number of users during the first year of your subscription, we would still offer the double-users offer (valid for subscriptions purchased before August 31, 2012) and increase the number of complimentary double-users accordingly.
Institutional subscribers may choose not to IP authenticate their access into RDA Toolkit (in other words, we don’t place IP addresses in their subscription account) and may choose to log into the toolkit with the account ID and password attached to the account instead. Everyone under that subscription would use the account ID/password assigned to the account to log into the toolkit.
After users log into RDA Toolkit, they’ll each want to create their own unique user profile in order to use the advanced features such as saving searches and creating/saving bookmarks, mappings, and workflows. Users create profiles for themselves online (that’s when they’ll be asked to agree to the terms and conditions of the End User License Agreement).
So to log into RDA Toolkit itself they’d use the account ID/password for their subscription account. Once they’re logged into RDA Toolkit they can then log into their profiles with whatever profile name/password they established.
In order to bypass automatic access from your institution’s account and log into a different account, you will need to use the following link. Before entering this link into your browser, please make sure to replace the x’s with the account ID and password for the account you want to log into: http://access.rdatoolkit.org/?username=xxxxx&password=xxxxx. The account ID should be placed in the "username" portion of the link.
If you do not know the account ID and password for the account you want to log into, please contact us at firstname.lastname@example.org, and we’ll supply you with the account ID and password for that account.
Once you have placed your account ID and password into the link, please make sure to bookmark the link for future use.
If you are being told that the maximum number of users has been reached, make sure that you are using the Log Out button to exit from RDA Toolkit each time you are finished. Please see FAQ on “No logout button” above. Remember that solo users are automatically logged into their profiles when they are authenticated into the site.
RDA Toolkit will not be included with the purchase of any third-party software. However, the Co-Publishers are working with third parties, including the Library of Congress, OCLC, and others, to make linking from third-party software like Cataloger's Desktop, OCLC Connexion, and LIS vendor systems to the RDA Toolkit as seamless and user-friendly as possible. The links with Cataloger's Desktop, OCLC Connexion, and SkyRiver are in place, and the Co-Publishers will make additional announcements as specific agreements are reached with each third-party software vendor.
The Co-Publishers (Facet Publishing [for CILIP UK] and CLA) have assigned ALA Publishing to process and manage all online subscriptions to the RDA Toolkit, from anywhere in the world.
Subscriptions to RDA Toolkit and Cataloger’s Desktop are independent of each other, with no package subscription available. You can access RDA Toolkit through Cataloger's Desktop, but they remain two separate products. RDA Toolkit subscriptions are processed by the American Library Association and Cataloger’s Desktop subscriptions are processed by the Library of Congress.
If you subscribe to both products, you will be able to log into RDA Toolkit from within Cataloger's Desktop. Your method of access to RDA Toolkit via Cataloger's Desktop will depend on how you choose to authenticate your RDA Toolkit subscription, whether by IP address or by username and password.
Because Cataloger's Desktop and RDA Toolkit are two entirely separate products, you don't need to have the same number of concurrent users in each product. If you have one concurrent user for Cataloger's Desktop, however, then only the one person at a time who is using Cataloger's Desktop will be able to access RDA Toolkit through Cataloger's Desktop.
If your RDA Toolkit subscription uses IP addresses for authentication, when you log into RDA Toolkit via Cataloger's Desktop use "ip" as the user name and leave the password field blank. That should authenticate you into the toolkit through Cataloger's Desktop.
Alternatively, if you access RDA Toolkit by account ID and password, then make sure you enter your institution's account ID and password—rather than your user profile name and password—into the Cataloger's Desktop Preferences. Please note that RDA Toolkit Solo-User accounts have only an account ID and password, and this is what would be entered into Cataloger's Desktop.
If a blank screen opens in Cataloger's Desktop when you try to open a link to RDA Toolkit and you then see the request for login box, you may be having a problem with something called "third-party cookies," a security setting set by your institution and not by RDA Toolkit or Cataloger's Desktop. Please check the box in the Cataloger's Desktop settings that says to “Open RDA outside of Cataloger’s Desktop.” This bypasses the third-party cookie issue. We are working on a permanent fix for this.
OCLC Connexion includes links to the RDA Toolkit. RDA Toolkit subscribers wishing to use these service should save their authorization and password in Connexion. When displaying a bibliographic or authority record, selecting the RDA Toolkit link will result in RDA Toolkit opening in a browser window, logging you into the system, and displaying the RDA content associated with the specific MARC field. Note that a subscription to RDA Toolkit is required to use this feature. This functionality is currently available in the Windows-based Connexion client interface and in the Web-based Connexion browser interface.
RDA Sandbox is a completely independent product, not published by the RDA Toolkit Co-Publishers, and does not include a subscription to RDA Toolkit. If you have a subscription to the toolkit, you can use it with RDA Sandbox. Questions about the RDA Sandbox program should be directed to John Espley, Principal Librarian at VTLS Inc. Email: email@example.com
You can change an account ID/profile name or password through the Admin system located at http://admin.rdatoolkit.org/. Login into the system using your subscription account ID and password as a login. Next you can search for an account ID/profile name to find your subscription account. From there you can change any names or passwords associated with the account.
Yes. Simply follow the instructions in "How do I change an account ID/profile name or a password?" (above). From the same screen that you use to change names and passwords you can also add or delete IP addresses.
Access the RDA Toolkit administration system at http://admin.rdatoolkit.org/ (the login is the same as your subscription login), and select the "Reports" tab. Select one of the five types of reports available, set your desired parameters for the report, and then click the export button.
Everyone is welcome to sign up for a single 30-day free trial of RDA Toolkit. Learn more about RDA Toolkit Free Trial.
Technical support for RDA Toolkit is available from within the product by clicking on the “Help” link in the lower left of every page, which will take you to internal Help screens. FAQs are also available at (www.rdatoolkit.org/faq). For questions not covered in the Help screens or in the FAQs, a browser-based support ticket system is accessible at www.rdatoolkit.org/support or by clicking the “Feedback” link in the lower left of every page. The support ticket system allows RDA Toolkit users to send questions and track their status. The RDA Toolkit support team also monitors the firstname.lastname@example.org email address and will answer any questions submitted via email.
RDA Toolkit includes aggregated information about available training offered by various groups on our Teaching and Training page. Sign up to be added to a mailing list to receive announcements and updates about this and many other RDA Toolkit topics.
RDA Toolkit is designed to reach multiple audiences. The largest audience is catalogers, but some of the functions (while still marginally useful for catalogers) were designed with educators, system developers, researchers, and the wider metadata community in mind. Entity Relationship Diagrams are visual representations of data elements (sometimes referred to as RDA Elements) defined or inferred by RDA instructions. Schemas are machine-readable representations of these same data elements. While some catalogers may find the Entity Relationship Diagrams and the Schemas useful tools, the main audiences are likely to include database developers, IT staff, library and computer education professors, and others.
Workflows are documents that that describe the processes or procedures to follow to catalog various items. Maps typically are used to show correspondence between one set of data with another. For example, in RDA Toolkit we offer Maps between RDA instructions and MARC encoding. RDA Toolkit subscribers can create their own workflows and maps using our HTML editor. The tool can also be used to create any sort of cataloging document, including training guides, local policy statements, and whatever else users might require.
RDA Toolkit offers three options for sharing user-created content. Users can choose keep their documents private by selecting the "Do Not Share" option. This means that only the creator of the document will be able to view it. A document marked as "Share Locally" will be visible to its creator and any other users who are members of the creator's Institutional subscription. A document marked "Share Globally" will be visible to all users of RDA Toolkit.
A full explanation of the need for licenses and the available options can be found here.
In response to concerns about RDA raised by the Library of Congress Working Group on the Future of Bibliographic Control, the three U.S. national libraries—the Library of Congress (LC), the National Library of Medicine (NLM), and the National Agricultural Library (NAL)—agreed to make a joint decision on whether or not to implement RDA based on the results of a test of both RDA and RDA Toolkit. The goal of the test was to assure the operational, technical, and economic feasibility of RDA. Testers included the three national libraries and the broader U.S. library community. In June of 2011 the three national libraries released the test results and recommended implementation of RDA (contingent on some improvements to be made) no sooner than January, 2013.
You can read the full report from the national libraries at http://www.loc.gov/bibliographic-future/rda/. You can direct specific testing-related questions to the Library of Congress at: LChelp4rda@loc.gov.
Many individual libraries are currently cataloging in RDA, however, the decision to adopt RDA as a national standard is a decision for the leading library instutitons of each nation. The U.S. Library of Congress announced that it will be fully cataloging in RDA on March 31, 2013. For more information on RDA see the JSC website http://www.rda-jsc.org/rda.html.
The full-text print version of RDA is a loose-leaf text block that contains the content of RDA pulled from the RDA Toolkit database at a particular point in time. As of November 2010, the RDA Toolkit and RDA Print were in synch but for minor typo fixes. As updates are made to the RDA database, the print version you buy today will no longer be in exact synch until print updates are issued.
Updated versions of RDA are expected. The updates will be published at irregular intervals as any updates are dependent on decisions taken by the JSC, but any print version will become out-of-date as changes are made to the online text. Due to timing of updates, there will be periods when RDA Print will not be fully in synch with RDA Toolkit.
The Co-Publishers will distribute updates to RDA Print as RDA Updates are authorized by the JSC using the method detailed below.
The current version of RDA has the same scope as AACR2. At some future date, RDA will be enhanced with chapters defining subject attributes and relationships—not unlike the way AACR2 was enhanced with revised chapters on cartographic materials, electronic resources, and serials. We have included placeholders for these chapters. They will be made available as soon as possible after the JSC has approved them. As updates and chapters currently with place-holders are issued by the JSC, the print index will be updated to include this new content. For updates, please check the JSC website.
Yes, it does. We have applied the same rigor to this index as we do to any ALA Editions back-of-the-book index. The work was done by the same indexer who indexed AACR2 2002 revision, for which she won the 2004 American Society of Indexing's H. W. Wilson Award for excellence in indexing (http://www.asindexing.org/i4a/pages/index.cfm?pageid=3339). The index to RDA in print covers all the content currently available in RDA. As updates and chapters currently with place-holders are issued by the JSC, the index will be updated to include this new content. For updates, check the JSC website.
Yes, an index derived from the one found in the print RDA is available in RDA toolkit. The index can be accessed through both the RDA menu and search. The index includes links to the full text of RDA, a printable PDF for offline use, and is freely available to everyone—no subscription required. The search results from the index will appear at the bottom of hit lists. A “Click here for results in RDA Glossary and Index” link in the search results header takes users directly to index results. In addition to the index, the print version of the table of contents is also available in RDA Toolkit.
The RDA Print does not come with a binder. Based on our experience with the AACR2 binders, we concluded it is more economical to let users supply their own binders. We recommend one 4" slant D binder available from most office supply companies for around $12; by contrast the AACR2 binder added $25 to the price of AACR2. Others may choose to break RDA Print up into multiple binders. We prefer to leave the choice to the users.
RDA Print is available directly from the three Co-Publishers, ALA, CLA, and CILIP, and from distributors like B&T, Ingram, and Amazon. RDA Print is generally available from the same places that AACR2 was available. Please visit the RDA Toolkit website http://www.rdatoolkit.org/rdaprint for more details.
Sign up to be added to a mailing list to receive announcements and updates about this and many other RDA Toolkit topics.
The Co-Publishers have been approached by several groups wanting to translate RDA. German, French, Spanish and Chinese translation of RDA are underway. As other agreements become final we will announce them.
RDA does not require MARC to be replaced. In May 2011, the Library of Congress announced taht it will begin exploring a replacement for MARC 21. You can read the full announcement at http://www.loc.gov/marc/transition/news/framework-051311.html.
As of January 2015, DR MyCommerce, Inc., eSellerate's parent company and ALA's eCommerce site is registered to collect sales tax on behalf of the state governments of all U.S. states that have sales tax. If you are ordering RDA Toolkit and are NOT tax-exempt, sales tax will be automatically added to your order. If you ARE tax-exempt, and have been charged sales tax, please fax a copy of your tax-exempt form, along with your order number, to: to 952-253-8760 Attention: Digital River – American Library Association OR email the copy of form and your order number to email@example.com. You will be credited for your sales tax charge.
For more information visit http://www.loc.gov/bibliographic-future/rda/index.html.